Privacy Statement
Scholaria International Journal of Research, published by Scholaria Publications, respects the privacy of authors, reviewers, subscribers, readers, and other individuals who interact with the journal. Personal information is handled for legitimate editorial, publishing, communication, and subscription-related purposes, subject to applicable privacy and data protection requirements.
1. Personal Information We Collect
Depending on how individuals use the journal's website and services, the journal may collect the following categories of information:
- Author information: Names, email addresses, institutional affiliations, professional details, and manuscript correspondence.
- Reviewer information: Names, contact details, institutional affiliations, subject expertise, and review-related communications.
- Subscriber information: Names, email addresses, subscription plans, subscription status, transaction references, and payment status.
- Manuscript information: Submitted articles, declarations, supporting documents, peer-review correspondence, and editorial decisions.
- Technical information: Information such as IP addresses, browser details, access logs, and device information, where collected through the website or its service providers.
2. Purposes of Data Collection
Personal information may be used to:
- Process manuscript submissions and editorial decisions.
- Coordinate peer review and communicate with authors and reviewers.
- Manage subscriptions, renewals, and access to restricted content.
- Process payments and address billing-related enquiries.
- Respond to complaints, support requests, and privacy enquiries.
- Maintain website security, prevent misuse, and protect the integrity of journal services.
- Meet applicable legal, regulatory, recordkeeping, and publication ethics obligations.
3. Access to Personal Information
Access to personal information should be limited to authorized editorial, publishing, administrative, and technical personnel who require the information for their assigned responsibilities.
Relevant information may be shared with reviewers, publishing partners, hosting providers, payment processors, or other service providers when necessary for journal operations and subject to appropriate confidentiality and data protection safeguards.
Personal information may also be disclosed where required by applicable law or through a lawful request from an authorized authority.
4. Subscription and Payment Information
Scholaria International Journal of Research follows a subscription-based access model. Subscriber information may be processed to activate subscriptions, verify subscription status, manage renewals, maintain access records, and resolve payment-related issues.
Payment information will be handled according to the arrangements with the payment service provider. Where payments are processed by a third-party provider, the provider's applicable privacy and security terms may also apply. Full card details and security codes should not be stored by the journal unless an appropriately authorized and compliant payment arrangement supports it.
5. Confidentiality of Manuscripts and Peer Review
Unpublished manuscripts, reviewer reports, editorial correspondence, and related documents are treated as confidential editorial information and should be accessed only by authorized individuals for legitimate journal purposes.
The journal's handling of reviewer identities and manuscript-related information will follow its officially stated peer-review model and confidentiality policy.
6. Data Retention
Personal information should be retained only for as long as reasonably necessary to fulfil the purposes for which it was collected, meet applicable legal obligations, maintain publication records, resolve disputes, and support legitimate journal operations.
Retention periods may vary depending on the type of information, including manuscript records, publication history, subscription transactions, and technical logs. Information that is no longer required should be securely deleted, anonymized, or otherwise handled in accordance with applicable requirements.
7. Data Security
Appropriate technical and organizational safeguards should be implemented to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse. These measures may include access restrictions, secure authentication, appropriate backups, and secure data transmission.
8. Cookies and Technical Data
The journal website may use cookies or similar technologies where implemented to support essential website functions, maintain sessions, improve usability, or analyze website performance. Information about the cookies actually used, their purposes, and available user controls should be provided in the website's cookie notice where applicable.
9. Individual Privacy Rights
Subject to applicable law and relevant exceptions, individuals may request access to their personal information, correction of inaccurate information, deletion where appropriate, or information about how their data is processed.
Requests may be subject to identity verification, legal requirements, publication recordkeeping obligations, and the rights of other individuals.
10. Third-Party Websites and Services
The journal website may contain links to external websites or use third-party services. The privacy practices of those services are governed by their respective policies. Users are encouraged to review the relevant privacy notices before providing personal information to external services.
11. Changes to This Statement
This Privacy Statement may be revised as the journal's services, technical systems, or applicable legal requirements change. The current version should be published on the journal website, together with an appropriate indication of its effective or last-updated date.
12. Contact for Privacy Enquiries
Questions or requests concerning personal information and privacy may be directed to the journal's editorial office using the contact details below.
Publisher: Scholaria Publications
Location: Vijayawada, Andhra Pradesh, India
Email: editor@scholariajournal.org